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By David Brake

How you deal with your email impacts your potency at paintings. learn how to make optimal use of your email software program in order that it enables you to functionality in an prepared demeanour.

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Sometimes an e-mail can end up being read by someone for whom it was not intended. The person you send an email to may be away, leaving someone else to handle their e-mail, or you may accidentally send an e-mail to the wrong person. Most dangerously, the message you sent can be forwarded by the recipient to anyone they like. Worse still, they can edit the e-mail before sending, so that the sense or content of your message is completely changed. FILE INSERT BEING CAREFUL In this example, potential problems arising out of the sales department’s carelessness in sending internal e-mail were averted only because the accidental recipient was honest.

M ANAGING E- MAIL E FFICIENTLY MANAGING YOUR ADDRESS BOOK M ake optimum use of your e-mail program to store and find frequently used addresses. E-mail software can save you from having to find and retype e-mail addresses, and it can speed up the addressing of e-mail you send to groups. 34 When e-mailing to many people at once, split the list into small groups, or hide addresses with Bcc. Use your e-mail address book to avoid misspelling an address. U SING THE A DDRESS B OOK E FFECTIVELY You should consider adding an address to your address book once you have sent several messages to that person.

Web-based translation tools and downloadable software are available to translate between languages word by word. This can be useful to get a general idea of what the message says when an e-mail arrives in a different language, but cannot be relied on for long messages as the results are likely to be garbled. It is much better to get someone who speaks the language to translate for you. ▲ In Asian countries, recipients may expect a formally composed message—first names are not always used, unless the sender is quite familiar with the recipient.

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